Proposals Office

Proposals Requirements and Expectations

When notifying our office of a proposal:

  1. use the uaf-ine-pp@alaska.edu email address and
  2. provide the following:
  • Title
  • Period of performance
  • Copy of solicitation
  • Submittal deadline

Proposal Deadlines

DIRECTOR APPROVAL REQUIRED IF REQUESTING A PROPOSAL WITHIN TWO WEEKS OF SPONSOR DEADLINE

If your initial request is within 2 weeks of the submittal deadline, you must first contact the INE Director with an explanation for the late request. We will fit the proposal into our workload upon receipt of Director approval. 

This also applies if there is no recent communication or progress on your documents within 2 weeks of the submittal deadline. These proposals will be considered unresponsive and must receive Director approval to proceed.

5 BUSINESS DAYS PRIOR TO SUBMITTAL – DOCUMENTS MUST BE ROUTED FOR OGCA REVIEW

This includes final budget documents, anything requiring OGCA signature, and near-final drafts of all other documents.

ONE DAY PRIOR TO SPONSOR DEADLINE – ALL FINAL DOCUMENTS READY TO SUBMIT

Documents must be uploaded to agency portals and RELEASED TO OCGA for submittal. Required by OGCA.

Documents

Final Documents as Email Attachments

Final documents must be sent as email attachments (not links), with sufficient lead time to meet the deadlines above.

We will review draft documents via Google folders, but final documents must be sent as email attachments to the assigned proposal coordinator. This is required due to budget spreadsheet integrity, difficulty tracking revisions, software incompatibility, etc.

Google Folder Access

If providing access to a Google folder, please use the uaf-ine-pp@alaska.edu email address to grant access.

UAA Budgets

UAA has recently been providing budgets only after formal review by their sponsored programs office. If you are collaborating with UAA, please request their budget with sufficient lead time to meet required proposal deadlines.

Communication/Responsiveness

Please respond promptly to requests for information, particularly leading up to the proposal deadline.