• INE
  • Proposal Office

INE Proposal Office

The INE Proposal Office provides comprehensive proposal development resources and support to over 50 principal investigators (PIs), faculty, researchers, staff, and students across the College of Engineering and Mines (CEM), the Institute of Northern Engineering (INE) and the Alaska Center for Energy and Power (ACEP), Library, and other affiliated units.

The office works in close collaboration with PIs to develop clear, thorough, and competitive proposals and accompanying required documents enabling research teams to secure external and internal fundings to advance successfully their research goals.

Our goal is to help researchers successfully pursue funding and achieve their research objectives.

What We Do

The INE Proposal Office supports researchers throughout the funding lifecycle, and provides guidance and support at all stages of the proposal process.

  • Identifying and searching for funding opportunities
  • Preparing and submitting proposal packages
  • Developing and reviewing budgets and budget justification
  • Interpreting solicitation
  • Entering information in the Banner
  • Collaborating and coordinating with other units, universities, institutions, private sectors, subawardees, subcontractors
  • Setting up proposals in agency online portals such as grants.gov, research.gov, NETL eXchange, and other portals
  • Submitting proposals

What must be routed through the INE Proposal Office?

  • Any proposal with a budget or estimated project cost, including:
    • Pre-proposals
    • White papers
    • Collaborations
    • Budget revisions
    • Supplemental funding
    • Continuations and renewals
  • Anything requiring an AOR signature
  • Any commitment of UAF time, funds, or infrastructure, including cost share, match, or leveraged funds

Getting Started

Before beginning the proposal process, please review our Proposal requirements, timeframe and expectations:

To initiate support, email uaf-ine-pp@alaska.edu.
Your project will be assigned to one of our staff members who will work closely with you to assemble all required proposal components and develop a compliant, competitive budget. Once you submit a request to the proposal team, you should hear from us within 24-48 hours. If you don’t, please follow up.

Notify us about your intent to submit a proposal as early as possible, and submit to us the following information:

  • Proposal title
  • Period of performance
  • Copy of the solicitation
  • Sponsor submission deadline
  • Budget details that includes:
    • Hours for PI, Co-PI, and other personnel
      • Hours for students if graduate or undergraduate students are participating in
    • List of commodities, supplies, contractual services, equipment purchases, equipment rental, etc..
  • Final documents must be sent as email attachments or links to google drive or files. If using Google folders, grant access to uaf-ine-pp@alaska.edu.

Submission Timeframe

  • No later than 10 business days before the sponsor deadline

If your initial request is within 10 business days of the sponsor deadline, you must first contact the research director either INE director or ACEP director with an explanation for the late request. The proposal team will commence working on the recently submitted request only after director approval.

Early submission is always strongly encouraged.

The proposal team will review the documents submitted and notify you if anything is missing. You will initially work with a Proposal Coordinator or a Proposal Manager to assemble your proposal and budget.

The proposal then undergoes:

  • Research director review
  • Unit or college approval (if funds are committed)
  • Coordination with other participating units
  • Final review and AOR signature by OGCA Pre-award

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Contact

Mari
Bob G

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