INE provides resources for 50 faculty and staff researchers in the College of Engineering and Mines, the Alaska Center for Energy and Power, and other units, as well as a fluctuating number of engineering students to achieve their research goals.

INE P&P offers assistance in pursuing funding, including searching for opportunities, preparing and submitting proposals, follow-up budgeting, and preparing research publications and reports.

Initially, please email our office address (uaf-ine-pp@alaska.edu). Your project will be assigned to one of our proposal coordinators (Joan, Bob, or Brandy), and that person will work with you to identify and assemble all the necessary parts of your proposal and build a solid budget.

Before submission, the proposal must be reviewed and signed by your research director and by any office or unit committing funds to the project. If other people from other colleges or units are participating in your project, we work with their staff to get their review and approval of the relevant funds. Then we submit the proposal and forms to OGCA preaward, which performs a final review and gets AOR signature. Who submits the proposal depends on the required submission process. INE P&P will help at all stages.

Proposal FAQ

What items need to be routed through the INE Proposal Office?

• Anything with a budget or an estimated project cost, including preproposals, white papers, collaborations, budget revisions, supplemental funding, project continuations and renewals should be reviewed by this office.
• Anything that requires “Authorized Organizational Representative (AOR)” signature should also be reviewed and processed by INE P&P.
• Anything that commits UAF time, money, or infrastructure as cost share, match, or “leveraged funds.”

When should I contact the INE Proposal Office?

• As soon as you imagine you might submit a proposal or preproposal. Proposal Coordinators are listed under our Contact & Resources page. We are also happy to help you locate promising funding opportunities and research partners.

How are proposals processed?

• In the order in which they are received, regardless of deadline. We ask for a minimum of 4 days to review your draft documents.

Who reviews my proposal?

• Initially, you will work with Joan Welc-Lepain, Bob Gabbitas, or Brandy Pedersen to identify and assemble all the necessary parts of your proposal and build a solid budget. Before submission, the proposal must be reviewed and signed by your research director and by any office or unit committing funds to the project. We work with other units to get their review and approval of the relevant funds. Then we submit the proposal and forms to OGCA preaward, which performs a final review and gets AOR signature. Who submits the proposal depends on the required submission process. INE P&P will help at all stages.

How does the review/submittal process work?

• The preaward office, part of the Office of Grant & Contract Administration, requires 5 business days for review and approval of a proposal AFTER the proposal has been reviewed by INE P&P. To meet this deadline, and to give you the best possible service, your proposal should be in the INE Proposal Office, in almost-final form at least 4 days before it must go to OGCA Preaward. That’s a total of 9 working days before the mailing or submission deadline.

Are there proposals that should be given extra time to process?

• Proposals that involve matching/cost sharing, reduced F&A (indirect costs), collaborating units external to INE or subawards require additional documents and more review time. The earlier the better!
• Under certain circumstances (such as high volume calls or potential delays in the UAF review process), the INE Proposal Office may set an earlier deadline for a particular call for proposals. In such cases, you will be notified by email.

News & Announcements

• Excellent information for developing your proposal is available on the OGCA web site.
• The latest National Science Foundation guidelines can be found on the NSF web site.