• INE
• Business Office
• Travel

Travel

Field travel

• Remote Travel & Field Safety Emergency Plan
• Job Hazard Analysis
• Firearms Use
• Travel Accompaniment Waiver
• Non-conventional Modes of Transportation

Annual Medevac Coverage
INE faculty staff and student conduct multiple field excursions every year in remote regions that are difficult to access. Not all insurance or university protections cover all aspects of medevacs from remote areas. In order to insure INE personnel safety, INE is now requiring proof of medevac coverage. Starting on May 15, 2026, INE will require that all researchers (students, staff, faculty) conducting field studies carry medevac insurance. A copy of your card or an email citing coverage will need to be attached to any field safety paperwork.

There are currently at least three Alaska-based companies that allow for coverage:

• LifeMed AK
• Guardian Air
• Qavviq Air

Travel Card

The University offers a travel card (MasterCard) for employees to use to pay their hotel, meal, car, taxi, and other misc. expenses required during their work related travel. This card program is designed for business expenses only. You pay your travel expenses with the card, complete your expense report upon return, get reimbursed, and pay your bill.

Program Benefits

• MasterCard is accepted worldwide.
• You have up to 60 days to pay the bill.
• Cash advances are available.
• Vehicle Rentals are covered by MasterCard Master Rental Insurance.
• Your personal credit is not impacted with University purchases and the possibility of interest expenses that are non-reimbursable.
• Protects you from personal fraud. Many common conference cities can be “hot” areas for credit card fraud. Using this card protects your personal card(s).
• If needed, limits can be increased quickly.

Contact: Denise Caissie (Lead ProCard Administrator Procurement and Contract Services), 907-474-7374, dlcaissie@alaska.edu

• Travel Card Information Overview
• UA Commercial Card Program

What to use your Travel Card for:
Any business related purpose while in travel status or related to your travel needs.

What NOT to use your Travel Card for:
Any personal expenses or airfare that could be purchased through concur.

Driving UA vehicles

Information on driving university vehicles or on university business can be found on the Risk Management website:

• Navigate to Risk Management and select the Driving tab. You can find necessary forms in the Resources and Links section.