Proposals & Publications Office

Faculty & Staff Salary
Student Costs
Travel & Lodging
  1. Ask the INE Business Office or Proposal Office for an up-to-date hourly salary figure.
  2. Multiply this number by 173.33 hours. This will give you salary per month.
  3. Multiply by the number of months in your budget.
  4. Multiply this figure by the appropriate leave benefit percentage (see table below).

    Always include leave benefits with salary. This gives you the “loaded” salary.

    For example, 3 months of a faculty member’s time might be: ($60/hr)(173.33hrs/mo)(3 mos)(1.017) = $31,730 in loaded salary

  5. Take the loaded salary and multiply it by the appropriate staff benefits rate (see table below).

    For example: ($31,730)(34.1%) = $10,820 in staff benefits.

    List this figure on the “fringe benefits” line of your budget.

    APT Staff Example: ($25.26/hr)(173.33hrs/mo)(6mos)(1.217)=$31,970; staff benefits = ($31,970)(42.8%)=$13,683

    A Classified Staff Example: ($20.21)(173.33hrs/mo)(.5 mos)(1.222)= $2,140; staff benefits = ($2,140)(52.0%)= $1,113

    All staff salaries should increase by 2% each year. All CEM faculty salaries should increase by 2.5% each year. All graduate student salaries should increase by 2% each year.

The rates below can be used for projects starting in FY13 (those which start after 1 July 2012)

Job Group FY13 Leave Rates FY13 Staff Benefit Rates
Classified (nonexempt, NR) 22.20% 52.00%
Classified AHECTE (CR) 23.10% 64.00%
APT Exempt (XR) 21.70% 42.80%
Executive (EX) 20.80% 29.40%
Faculty, UNAC (F9) 1.70% 34.10%
Faculty, UAFT (A9, AR) 1.10% 32.50%
Faculty, Adjunct (FW) 0.00% 10.00%
Temporary/FICA Students (ST, GT) 0.00% 8.10%
Staff Temporary (XT, NT) 0.00% 8.10%
Students (SN, GN) 0.00% 0.00%

Facilities and Administration Calculations

  1. Add up all project direct costs (total direct costs, or TDC)
  2. From this total, subtract student tuition, equipment costing $5,000 or more, and subcontract amounts that exceed $25,000 over the life of the project. The remaining amount is your modified total direct costs (MTDC).
  3. (MTDC)(49.5%) = F&A costs
  4. F&A Costs + TDC = Total Project Request
  • F&A rate DOD projects is 60.3%
  • F&A rate for proposed research projects beginning on or after 1 January 2011: 49.5%
  • F&A rate for proposed sponsored training projects: 35%.
  • F&A rate for proposed other sponsored activities projects: 34.2%.
  • F&A rate for proposed research projects funded by Alaska State agency dollars: 25%
  • F&A rate for proposed training projects funded by Alaska State agency dollars: 12%

INE Postdoctoral Salaries

Postdocs from $40,000 to $49,000 August-May ($28.00/hr)

Projected Graduate Student Rate Increases

  • Increases are unknown until the semester starts.
  • Not all fiscal years will have a grad rate increase.
  • Student salaries should increase by 2.0% annually
Student Status Starting FY12 Hourly Rate Starting FY13 Hourly Rate
Masters $22.15 $22.15
Ph.D. before advancement to candidacy and no earned Masters $23.87 $23.87
Ph.D. before advancement to candidacy and earned Masters $23.87 $23.87
Ph.D. after advancement to candidacy $25.71 $25.71

FY12 Undergraduate Pay Grid

Effective: July 3, 2011

  Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10
A $8.50 $8.75 $9.00 $9.25 $9.50 $9.75 $10.00 $10.25 $10.50 $10.75
B $9.50 $9.75 $10.00 $10.25 $10.50 $10.75 $11.00 $11.25 $11.50 $11.75
C $10.50 $10.75 $11.00 $11.25 $11.50 $11.75 $12.00 $12.25 $12.50 $12.75
  Step 11 Step 12 Step 13 Step 14 Step 15 Step 16 Step 17 Step 18 Step 19 Step 20
A $11.00 $11.25                
B $12.00 $12.25 $12.50 $12.75 $13.00          
C $13.00 $13.25 $13.50 $13.75 $14.00 $14.25 $14.50 $14.75 $15.00 $15.25

Student Details

A student working 20 hr/wk for two semesters plus extra time on holidays works a total of 760 hrs. A student working 40 hr/wk all summer works 560 hr. Full-time summer work also accrues staff benefits of 8.7%. Total hours for a whole year: 1320.

How to calculate a student stipend: ($ hourly)(1320)
Increase student wages by 2% for each year of the project

How to calculate student benefits: ($hourly)(560)(.087). These benefits are Fringe benefits, not Leave.

Research proposal budgets must also include student health insurance at a rate of $1,959/year/student. The UAF Graduate School requires bundling Spring and Summer health insurance at a cost of $1,245, regardless if the student is active on the project during the summer. Fall coverage is $714. This charge is considered "student aid cost" and collects F&A. Health insurance costs increase by 7% annually.

In or Out? Students who are U.S. citizens must be in Alaska for 2 years to qualify for the in-state tuition rate, or they can apply for resident status after residing in the state for one year under the university's "bona fide resident" provision. For budget planning on proposals, the OSP recommends 2 years of out-of-state tuition.

Tuition for international and out-of-state graduate students: 2012/13 Academic Year = $15,186 per year; tuition increases 10% per year.

Tuition for in-state graduate students tuition: estimated at $7,842 for the 2012/13 Academic Year; increases by 10% annually.
Tuition figure includes Wood Center student life, student government, technology, transportation, UA network, athletics, Student Recreation Center and health center fees. Does not include health insurance, books, supplies, travel, parking, miscellaneous expenses or special costs associated with international or exchange students.

You must request tuition for a student researcher unless the agency expressly refuses to fund tuition (include documentation w/proposal). If you wish to supply tuition from another source, please include a memo confirming the source and available funds. If you're in doubt about which tuition rate to use, apply the out-of-state rate. Tuition should increase by 10% each year.

Per Diem (Effective May 1, 2013)

For the Alaska cities of Anchorage, Juneau and Fairbanks, please use the per diem rate of $60/day for meals and incidentals. For non-urban Alaska locations, please consult the U.S General Services Per Diem Overview at the link provided below to determine the correct rate. Day travel less than 12 hours is no longer eligible for per diem.

INE uses the rates established by the General Services Administration for domestic travel and by the U.S. State Department for foreign travel. Find current rates on one of the external websites below:

Vehicle Costs

Personal Vehicle:
For travel in a personal vehicle, calculate 54 cents/mile in gas and operation costs, plus $300 in emergency repairs (this is typical for a trip to the North Slope).
University vehicle that INE leases long term:
Plan for $27/day, plus gas, plus $500 for emergency repairs. Talk to Bill Schnabel (x7789) to see if one of these vehicles will be available to fit your field schedule.
Vehicle from the university pool:
Information on costs and how to reserve a vehicle from UAF Facilities.